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Workplace Violence Incidents and Reporting

There has been confusion regarding when to complete an Employee Incident Report/Violent Incident Report.

Please note the information below:

Under the Occupational Health and Safety Act (OHSA) (Section 1 (1)) workplace violence is defined as:

(a) The exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker

(b) An attempt to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker

(c) A statement or behaviour that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker

Source: Workplace Violence In School Boards: A Guide To The Law

All workplace violent incidents and accidents MUST be reported to the Principal/supervisor.

  • Reporting violent incidents and accidents is required by the Occupational Health and Safety Act (OHSA) and Upper Grand District School Board (UGDSB) Upper Grand District School Board Policy.

  • The appropriate reports must be completed each time there is an incident and regardless of the following:

  • whether or not medical attention (e.g. first aid is administered, medical practitioner visit) is sought

  • a weapon is used

  • incident was intentional or unintentional

  • contact was/was not made by object

Incident Type


Report(s) to Complete

Where Can I Find It?

Violent Incident





Student attempts, exercises, or threatens to use physical force against a staff member that causes or could cause physical injury


  1. Employee  Incident Report

  2. Safe Schools Incident Report





All reports are online ONLY


These reports are available at:

 UGDSB SharePoint, Documents and Forms,

Health and Safety, Incident/Accident Reporting


Violent Incident




(visitor, volunteer, parent, etc.) attempts, exercises or threatens to use physical force against a staff member that causes or could cause physical injury.

Non-Student Workplace Violence Report


Accident or Injury

An employee workplace accident or injury

(E.g. slip, trip, fall, violent incident injury, repetitive strain injury, etc.)


Employee Incident Report

A violent incident may be a one-time occurrence or occur repeatedly over time. A violent incident can be defined as but is not limited to the following acts:

  • Grab (on any body part)

  • Hair pull or cut

  • Assault

  • Punch

  • Slap

  • Spit

  • Extortion

  • Bullying

  • Bite

  • Pinch

  • Scratch

  • Robbery

  • Kick

  • Verbal threat (swear, name-calling, intimidation)

  • Throwing of any object (object does not need to make contact)

  • Poke or stab with any object

  • Racial or Ethno-cultural harassment

  • Physical, emotional, sexual abuse or harassment

Questions? Contact: Julie Wagner

                     ESSP/ECE Health and Safety Officer


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